Who are we looking for? We are looking for someone who is very well organised and is keen to keep the agency running smoothly. They would need to be a versatile individual who possesses exceptional communication skills, is reliably efficient and has the ability to multi-task.
We want to encourage applications from all ages and backgrounds, and will consider flexible hours of working.
Do you have these key qualities?
A positive, flexible, can-do attitude
Self-motivated and proactive
Energetic and enthusiastic
A natural curiosity and keenness to learn
Proficient English speaking and writing skills
Good attention to detail
Confident, approachable and willing to build strong relationships
The role would have the following responsibilities:
Answering the main telephone number and ensuring messages are passed onto the right people
Meeting and greeting guests – liaising with the building’s main reception
Booking meeting rooms and getting them set up for client meetings
Maintaining our reception area / tea point / meeting rooms and ensuring high standards for when guests arrive
Maintaining stock levels across the office e.g. tea/coffee/milk/biscuits/cold drinks etc. and stationery
Delivering post to the right person and getting our post out
Office Management Support
Coordinating daily calendars of senior managers and making travel arrangements when necessary
Keeping us up to standard with Heath & Safety, First Aid & Fire Safety
Keeping on top of maintenance schedules
Organising social events (incl. our annual December Conference) and ordering the team Friday breakfast
Handle the smooth running of pooled office equipment such as laptops and ensure printers are well maintained.
Keeping our office décor projects on track
Keeping accurate records
Scanning in and checking expenses
Marketing & New Business Support
Updating our Social Media and Website
Supporting the team with research on new clients and competitors
Maintaining a database of contacts
Analysis of our comms
Be prepared to get involved, from offering to help on a new business pitch to recommending the next social idea
Be engaged with company emails and be responsive when necessary
What systems and software skills are required?
It would be beneficial for an Office Assistant to have some experience of:
About M.i. Media
M.i. Media is a growing independent, award winning media agency with unrivaled knowledge and expertise across all channels from TV to Facebook. This gives our clients a unique 360 view on all factors impacting on their advertising performance. We use this knowledge to maximise every aspect of a client campaign, consistently delivering immediate and substantial improvements in effectiveness.
We pride ourselves on making a genuine impact on every client we work with and by doing so we have built up an impressive array of long term clients across a wide range of industry sectors. Our expert team helps clients navigate the complex world of data, media, content and messaging, improving the performance of every advertising investment they make.
So if you’re looking to be part of a smaller, talented team, broaden your skill set and feel valued every day, M.i. Media just might be the place for you.
If you are interested in this role please contact firstname.lastname@example.org with your CV.